Are you wondering how to write a good formal letter? Learn more by reading this article!
Writing formal emails in a foreign language can be a challenge for many people. Not only do you have to be careful with grammar and spelling, but also with the use of appropriate expressions and polite formulas to avoid making unnecessary faux pas. In the following article, we will present the most important rules of formatting and style, as well as tips on using appropriate expressions and polite formulas in formal emails in a foreign language.
What should you consider when choosing a foreign language to learn?
Before starting to write an email in a foreign language, it is important to pay attention to its formatting and style. The email should be clear and concise, while still looking professional. Here are a few tips:
It’s a good idea to start with an introduction that includes information about who the email is addressed to, what its subject is, and what kind of information is contained in the rest of the message.
Then, it’s worth dividing the email into sections, such as an introduction, body, and conclusion, which will help the recipient understand the content of the message.
In formal emails, it’s important to use clear and simple language, while avoiding slang and abbreviations.
Remember that the email should be concise and factual, while still containing all necessary information.
At the end of the email, it’s a good idea to include greetings and a signature, such as your name, position, and contact information.
English - why learn English?
Appropriate phrases and polite formulas are a crucial element of writing formal emails in a foreign language. Below are a few examples:
- Opening the email: Dear Mr/Mrs/Miss/Ms (last name), Dear Sir/Madam, To Whom It May Concern.
- Introducing the topic: I am writing to enquire about… I am writing with regard to… I am contacting you in regards to…
- Expressing gratitude: Thank you for your email. I appreciate your prompt response. Many thanks for your help.
- Requesting information: Could you please provide me with more information about…? I would be grateful if you could send me the necessary documents. Can you tell me more about…?
- Making a request: I would like to request… I kindly ask you to… I would appreciate it if you could…
- Closing the email: Best regards, Kind regards, Sincerely, Yours faithfully/sincerely (if we don’t know the recipient’s name), Yours truly (more formal), Respectfully.